USING YOUR LIBRARY CARD
 
See the information below to learn more about loan periods, overdue fees, and reserves.


PARCHMENT COMMUNITY LIBRARY CIRCULATION POLICY

1. General policy:

Items owned or interloaned by the Parchment Community Library may be checked out only by card-holders in good standing. (See also Membership Policy)

A card-holder’s account is no longer in good standing if there is more than $2.00 in accumulated fines or any overdue items for which statements have been sent.

A card-holder is responsible for all material checked out on his card.

Newly registered patrons may borrow no more than two items at any one time until their cards arrive in the mail.

Juvenile card holders (17 years and younger) may not borrow movies that have received an MPAA rating of "R”.

2. Loan periods:

Books and all items not listed below - 4 weeks
New Books - 2 weeks
Graphic Novels – 2 weeks
Holiday books - 1 week
DVDs – limit 4 per adult card; limit 2 per juvenile card
   - Movies on DVD – 1 week
   - Teen Anime DVDs – 2 weeks
   - Non-Fiction DVDs – 2 weeks
Adult audiobooks - 2 weeks
Compact discs (Music) - 2 weeks
Magazines – 2 weeks
Reference items - do not circulate

3. Renewals:

All items may be renewed once with the exception of reserved items.

4. Movies:

Movies may be checked out by card-holders in good standing. Juvenile cards may not be used to check out movies which have been given an MPAA rating of "R”. A valid picture identification may be requested at the discretion of the staff.

5. Reserves:

Library card-holders are welcome to place their names on a reserve list for any items owned by the library. When a reserved item is available, library staff will contact the patron by phone.

If the requester cannot be contacted after two attempts, the item will go to the next person on the list; and the requester will be placed at the end of the list.

After the requester has been contacted, the reserved item will remain on the hold shelf for three days, after which a second phone call will be made. Two days after the second phone call, the requester's name will be taken off the list and the item will go on to the next requester.

Interloan materials are held on the reserve shelf. We will make several efforts to reach the requester by phone. If the item is not picked up by its due date, it is returned to the lending library. If postage costs have been incurred, the requestor is responsible for paying them, whether or not he picked up the item.

6. Overdue items:

General policy: The aim of overdue fines is not to bring in a large amount of revenue, but rather to bring library materials back as soon as possible for use by others. The fines are set at a level which will provide an incentive for users to bring back materials before costly overdue notices are sent.

Fines: The fine for all library materials, excepting movies, is $0.10 per library business day. The fine for movies is $0.50 per library business day. The maximum fine for all library materials is $5.00 per item.

Grace Period: There is a 7-day grace period for most library materials. There is a 1-day grace period for movies. No fine will be assessed if the item is returned within the grace period.

Suspension: Borrowing privileges are suspended if fines in the amount of more than $2.00 accumulate or if there are overdue items for which statements have been sent.

Bankruptcy: If a court grants a patron’s petition for bankruptcy and the judgment document is presented to the Library Director, the library will clear all
outstanding fines on the patron’s account. If the patron has overdue library items, he remains liable for the replacement cost of those items.

When the patron returns or pays the replacement cost for all overdue materials, the Library Director may elect to change the patron’s account to "Restricted Access.” The patron may then borrow no more than two items at one time. If at the end of one year the patron’s account remains in good standing, the Library Director may elect to return the patron’s account to normal status. The Library Director has final authority to grant, change, or deny borrowing privileges for patrons who have been granted bankruptcy.

Overdue Procedure: The following procedures shall be followed when an item is determined to be overdue:

The first overdue notice will be mailed when an item is 2 weeks overdue. If the item is not returned, a second overdue notice will be mailed when the item is 4 weeks overdue.

If the item cannot be found, the replacement cost of the item, plus a $5.00 processing fee, must be paid.

If the item is not returned (or the replacement cost & processing fee paid) within 14 days of the second notice, the overdue account may be sent to a collection agency.

If sent to a collection agency, the overdue account will be assessed an additional $10.00 fee.

7. Lost items:

If the item cannot be found, the patron must pay the replacement cost of the item. A $5.00 processing fee will also be charged for each lost item.

If the lost and paid item is found and returned in good condition within 6 months, the patron will be refunded the cost of the item less any overdue fine. The $5.00 processing fee will not be refunded.

8. Damaged items:

Any damage to library materials which occurs during the loan period is the responsibility of the borrower. Damaged items should be reported to the staff member assigned to circulation desk duty at the time of the return.

If the item cannot be repaired satisfactorily, the card-holder will then be charged the replacement cost of the item, plus a $5.00 processing fee. Borrowing privileges will be suspended until the damage is paid for if it is more than $2.00.

It is the aim of this procedure to clarify the matter while the card-holder is still in the building. Appeals of such decisions by the card-holder may be made to the Library Director. If the item is found in the book return, an attempt is made to contact the card-holder by telephone and relay the damage charge. If the patron cannot be reached by telephone, a bill for damages is sent by mail.

9. Claims returned:

When a card-holder disputes an overdue notice by claiming the item was never checked out or that it was already returned, the following procedure is followed:

a. Six weeks will be allowed for the item to be located. During this time, the card-holder is asked to search for the item. The library staff will check the shelves weekly for the item.

b. If, at the end of six weeks the item is not found, the card-holder will be charged the replacement cost of the item plus a $5.00 processing fee.

c. If the item is found in the library, no fine will be assessed.

10. Interlibrary Loan and Reciprocal Borrowing:

Any book not owned by the Parchment Community Library may be obtained in one of the following ways:

Interlibrary Loan: Patrons who reside within the Parchment Community Library district may request materials to be loaned via the MelCat Internet database.

Patrons may place their own requests or ask library staff to place the requests for them. Reciprocal card holders are not eligible for this service, and must place interloan requests through their home libraries. All interloaned materials must be picked up and returned to the Parchment Community Library.

Reciprocal Borrowing: Library card-holders in good standing may be eligible for a reciprocal borrowing card at the Kalamazoo Public Library, Portage Library, or for a MichiCard good at many libraries throughout the state.

Courtesy Pass: Courtesy Passes are available for area libraries which do not honor MichiCard. Ask the library director for more information.

Revised December 13, 1988
Revised December 11, 1990
Revised May 10, 1994
Revised March 14, 2000
Revised May 9, 2000
Revised February 11, 2003
Revised April 27, 2004
Revised September 23, 2008
Revised November 24, 2009
Revised January 24, 2011

FAQ
 
 
 
 
 
 
 
 
 
 
 

Books - 4 weeks

New Books - 2 weeks

Graphic Novels - 2 weeks

Holiday books - 1 week

Movies (DVD) - 7 days, limit 4 per adult card

Adult and Teen audiobooks (cassette, CD or Playaway) - 2 weeks

Compact discs (Music) - 2 weeks       

Magazines - 1 week

Reference items - do not circulate
 

You may stop in the library and request a new date due slip, or you may call us at 343-7747 and we will tell you when your materials are due.   
 
You may also log in to your library account online, by clicking the "My Account" button on the Home page, or by clicking the "My Library Info" tab on the card catalog screen.   You will see the due dates of all the materials currently on loan to your card, any items you have on reserve, and any fines you have. 
 

Yes! You may renew most library materials for an additional loan period. The exceptions are materials on reserve for another patron.  You may renew an item once.

You may renew materials by coming into the libray, over the phone by calling the library at 343-7747, or by logging into your account via the library's online card catalog.
 

Yes! You may reserve any item in the library at either the circulation or reference desk, or by calling the library at 343-7747.

You may also reserve an item yourself through our online card catalog. Ask the reference librarian if you need assistance doing so.
 

If you keep library materials beyond their due date, we will charge you an overdue fee each day until the materials are returned or their replacement cost is paid.

The aim of overdue fines is not to bring in a large amount of revenue, but rather to bring library materials back as soon as possible for use by others.   The fines are set at a level which will provide an incentive for users to bring back materials before costly overdue notices are sent.

Fines:   The fine for all library materials, excepting DVDs, is ten cents per library business day.   The fine for DVDs is $1.00 per library business day.   The maximum fine for all library materials is $5.00 per item.

Grace Period:   There is a 7-day grace period for most library materials.   There is a 1-day grace period for DVDs.   No fine will be assessed if the item is returned within the grace period.

Overdue Procedure:   The following procedures shall be followed when an item is determined to be overdue:

•  A list of overdue DVDs is run each day and card-holders are called.

•  The first overdue notice will be mailed when an item is 2 weeks overdue.     If the item is not returned, a second overdue notice will be mailed when the item is 4 weeks overdue.     [Please see Appendix A: Final Notice]

•  If the item cannot be found, the replacement cost of the item (as stated in the automated catalog), plus a $5.00 processing fee, must be paid.

•  If the item is not returned (or the replacement cost & processing fee paid) within 14 days of the second notice, the overdue account may be sent to a collection agency.

•  If sent to a collection agency, the overdue account will be assessed an additional $10 fee.
 

If you damage an item from the library (book, magazine, audiobook, CD, or DVD), please don't try to repair it yourself. Whether the item has been torn, marked, water-damaged, gnawed, etc., bring it back to the library right away for evaluation. We have staff trained to mend all types of library materials, and we have the proper tools to make a long-lasting repair. The glue and tape you have at home just won't hold a library book together very long.

If we can repair the material and return it to circulation, we will not charge you for the repair. If we cannot repair the item, we will charge you for its replacement plus a $5.00 processing fee.

The best policy is to keep library materials in a safe place! When you're not enjoying them, put library materials on a shelf out-of-reach of small children and pets, and where they won't get dirty or wet. Don't eat or drink when you're reading books or magazines. Don't leave audiobooks, or DVDs in a very hot or very cold car. Always return audiobooks and DVDs to their cases immediately after use to keep them clean, dry, and scratch-free.
 

 
Call us immediately. If the item cannot be found, we will charge you the replacement cost of the item as stated in our computer system.    A $5.00 processing fee will also be charged for each lost item.
If the lost and paid item is found and returned in good condition within 6 months, you will be refunded the cost of the item less any overdue fine.   The $5.00 processing fee will not be refunded.
 

If you dispute an overdue notice by claiming the item was never checked out to you or that you have already returned it, the following procedure is followed:

•  Six weeks will be allowed for the item to be located.   During this time, the card-holder is asked to search for the item.   The library staff will check the shelves weekly for the item.

•  If, at the end of six weeks the item is not found, the card-holder will be charged the replacement cost of the item plus a $5.00 processing fee.

•  If the item is found in the library, no fine will be assessed.
 

You may request books from other libraries IF:

1. We are your "home" library (you live within our district,) and
2. We do not own the item you want.

How to place an interloan request:

1. You may ask the Reference Librarian to place the interloan request for you, or
2. You may place the request yourself by going to
www.mel.org. You'll need your library card number. See below for step-by-step instructions.
3. You may have to wait 2-3 weeks for your item to arrive.

Loan periods:

Books are loaned for 21 days, with a possible 21-day renewal.
Audiovisual items are not able to be borrowed via interloan.
Please note: The loan period begins from the day the item arrives at the library (rather than when the item is checked out on your card) so come in to pick up your item as soon as possible after you are notified it is ready.

Renewals:

You may request a renewal either through us or via MelCat, but we are not authorized to renew items owned by other libraries, and your request may not be approved by the lending library.

E-mail notification:

We strongly suggest that you enter your e-mail address in MelCat so that you will receive timely notices of when your requested items are ready to be picked up at the library. See below for instructions.


How to place an interloan request via the Internet:

1. Go to www.mel.org. Click on the MelCat link.
2. Search by author, title, or keyword, then click on the "Find It" button.
3. When the desired title is found, click the "Get This For Me" button.
4. The next screen will read "Which library card/account do you want to use?" Choose Parchment Community Library from the drop-down menu.
5. The next screen will read Login with Library Account Information. Enter your first and last name and library card number and click the "Submit" button.
6. You should see a message that the request was successful.
7. You will be contacted via email or phone (if no email) when the item arrives at the library.

How to enter your e-mail address in MelCat:

1. Go to www.mel.org. Click on the MyMellink.
2. Select the Parchment Community Library from the list
3. Enter your first and last name and library card number and click "Submit."
4. Click the "Edit Email address" button.
5. A new window will open in which you can enter your e-mail address.
6. Click the "Find It!" button (which - in a less confusing world - would be called "Submit.")
Note: You can also request renewals, cancel requests, and check due dates when logged into MyMel.
 

You are responsible for any items borrowed with your library card, so be careful to keep it in a safe place!

If you loan your card to a friend, you must still pay any overdue, damage, or replacement fees accrued to materials borrowed by your friend.

If you lose your library card, call us immediately at 343-7747 so that we can put a stop on your card and prevent anyone from borrowing materials with it.
 

 
It's possible. Borrowing privileges are suspended if fines in the amount of more than $2.00 accumulate. These fines include overdue fees, replacement fees for damaged or lost materials, and collection agency fees. Borrowing privileges are also suspended if there are overdue items for which statements have been sent.